There are several screening requirements before Scouts Canada will permit you to be active as a Scouter.
Official documentation is available from Scouts Canada: http://www.scouts.ca/cys/SC-CYS-VolunteerScreeningPolicy-eng.pdf
Below are some tips specific to our Group about completing the process.
The process includes an interview with the Group Commissioner and typically the Section Scouter to confirm suitability for volunteering, including commitment to the principles of Scouting and other topics. A Scouter from the Area Support Team may also participate in the process.
Please provide 5 references that can be contacted regarding your volunteer position. References are primarily done through email, so please provide email addresses for all. Scouts Canada policy allows for a maximum of one reference to be a relative.
Police Record Check
The online system is preferred, as turnaround time is faster and results can be shared with the Council office automatically. For Calgary residents the Calgary Police Service site is here:
The Group Commissioner can provide you with a Calgary Police Service Information Request Letter for your volunteer role, this will qualify you for a discount on the the cost of the Police Record Check. E-mail email@example.com to request a PRC letter. You will need to upload a scan of this letter as part of the process. The letter also includes details on acceptable ID which can be scanned and uploaded.
- Read the introduction page then click on “Perform Personal Police Information Check”.
- Answer basic questions to determine your eligibility for an on-line search.
- When asked for “Agency Information”, start typing “Scouts”; “Scouts Canada – Chinook Council” should appear.
- Returning members renewing PRCs, choose “Renewal Application”.
- If you’re new (or have recently turned 18), choose “New Application.”
- Read and accept the “Consent to Search and Disclosure of Personal Information” section before finalizing the initial creation of your personal account with ePIC.
- Look for a confirmation email with a link to return you to the system so that you can continue with the process. (This email may land in your trash/junk box, so check there if you don’t find it in your in-box.)
- Once back in the system, complete a series of personal data pages. Here you’ll upload scans of your ID and the PRC request letter, and be asked some questions about your credit history to verify your identity.
When you’re finished, you should see a “Success” page.
After completing your check, you will receive an email confirming that your application has been received. In several weeks' time when the check has been processed you will receive another email telling you that a result is available. At this point, you must log into the site again and share the result with "Scouts Canada - Chinook Council".
Please log in to your account on www.myscouts.ca and look for the David Heustis Learning Centre on the left hand menu.
In the Learning Centre look for the tab labeled "Volunteer Ready". This section should list the Scouting Fundamentals courses needed to start your training.
Tips about the Training System:
- Please do the training from a PC, iPad will not save your progress and Apple products that do not support Flash will have problems.
- Some sections of the training modules have quiz questions, please make sure you have all the correct answers before proceeding as you can still move ahead with incorrect answers, but you will not receive the credit.
- There is a session time out on training modules, so if you need to stop please make sure you fully exit out of the module to save your training. If you stop mid-way without logging out, you may still progress through the deck but your progress will not be recorded.
- Do not close any of the intermediate pop-up windows that open as the training launches until you are completed your session, otherwise your progress may not be saved correctly.
Code of Conduct
As part of the process of logging in to Myscouts, you should be prompted to accept the Scouts Canada Code of Conduct, please read through it, as it outlines expectation around appropriate behaviour towards the youth. There is also a printed copy available for you to refer to and sign if needed.